Submission Guidelines


The present guidelines aim to describe the key aspects of the submission, reviewing and publication process at JCLS. Please read this document carefully if you consider submitting an article to the journal.

We hope these guidelines are useful as they are, but would also like to encourage you to contact us at info@jcls.io with any questions that are not addressed or any issues that are not explained clearly. We will be happy to help and thankful for ideas on how to improve the submission guidelines.

1. Overview of the submission, reviewing and publication process

2. General information on the journal

Registration

Submission types

Length

Language

Journal software

Publication formats

Licence

3. Preparing your submission

Format

References

Footnotes

Figures

Tables

Anonymization

4. Article structure

Mandatory sections

Optional sections

Abstract

Keywords

Main Body

Data and Code Availability

References

Acknowledgements

Author Contributions

Ethics Statement

Supplementary Materials

Competing Interests


1. Overview of the submission, reviewing and publication process

The process from registration to publication process is roughly as follows (for details on each step, see the information below):

  • Writing: You are welcome to develop your text using your favorite LaTeX editor. Be sure, however, to use the JCLS LaTeX template package. Alternatively, you can use the Overleaf instance we provide. If you want to do so, please send us a request to info@jcls.io. You will then receive a link to your document template in our Overleaf instance.
  • Submission: Once your article is ready for submission, register an account and create an entry for your submission on Janeway and upload all relevant files there. This will launch the reviewing process.
  • Reviewing: You will receive two types of feedback on your article. First, via Janeway, you will receive the editor’s decision regarding your submission as well as suggestions for revisions made by the reviewers. Second, you will receive point-by-point comments directly in a copy of your LaTeX manuscript in the journal’s Overleaf instance.
  • Publication of conference version: If your submission is accepted for the conference, you have the option to make minor revisions to your paper before a ›conference version‹ of your submission will be published as PDF only.
  • Revisions: Following the conference, authors are expected to submit a revised version of their article that takes reviewers’ comments as well as feedback from the audience at the conference into account. Authors are expected to summarize their revisions in a brief statement. 
  • Second round of reviewing: In this second round of reviewing, reviewers assess the way in which authors have responded to reviewers’ comments and conference feedback. 
  • Publication: The final version of the submission is copy-edited, layouted and published as HTML and PDF in the annual conference issue of JCLS, and an XML version is archived.


2. General information on the journal

Registration

Authors planning to submit an article to JCLS need to register an account in the JCLS system. This can be done at https://jcls.io/register/step/1/.

Submission types

JCLS publishes Research Articles. Submissions are currently open for the conference + journal track (cf. CfP), in which submissions for the annual conference are reviewed, presented at the conference and revised before being published in the journal, all on a specific annual timeline. In cases where in-person presentation of an accepted paper at the conference is not feasible, we aim to offer remote participation. (A journal-only track will be opened at a later point in time.)

Length

Submissions in the conference + journal track should be 6000–8000 words in length (headings, notes, code listings, figure captions included, but reference list excluded).

Language

All submissions must be written in English.

Journal software

JCSL relies on two pieces of software: The journal management and publication system Janeway, developed and run by the Open Library of Humanities, and the online text editor Overleaf. Our technology partner is the University and State Library Darmstadt.

Publication formats

Articles need to be prepared in LaTeX using the template provided by JCLS. Articles will be published in three formats: HTML, PDF and XML. All three formats are made publicly available.

Licence

As an open-access journal committed to accessibility and re-useability, JCLS publishes all articles with a Creative Commons Attribution 4.0 International (CC BY) licence.


3. Preparing your submission

Format

For preparing submissions, authors are expected to use the LaTeX template provided by JCLS (this will be made available very soon). For the preparation of the LaTeX document, authors are welcome to use their preferred LaTeX-compatible writing environment. An up to date TeXLive or MiKTeX installation, including biblatex and LuaLaTeX should suffice. Alternatively, and on request, we also provide access to an Overleaf instance, a user-friendly, web-based, collaborative editor for LaTeX documents. Please note that when making your submission, all files in the LaTeX project need to be uploaded in the JCLS submission system as a ZIP archive.

References

References need to be included in the text using the LaTeX \cite{} mechanism as in-text references. Complete bibliographical metadata (including e.g. first names of all authors and editors as well as publication location and publisher for monographs and conference proceedings) need to be provided using the BibTeX file in the LaTeX template. Please make sure the BibTeX file is clean and complete. References and bibliography will be styled automatically.

Footnotes

Footnotes can be used for extended and/or commented bibliographical references or additional information (but not for regular, single references or lists of references of up to 3 references). They need to be included in the text using the LaTeX \footnote{} mechanism. Footnotes will be layouted automatically.

Figures

Figures are included in the ZIP archive when submitting the article to the JCLS system. They need to be provided in a vector format (SVG) or in a high resolution pixel-based format (300dpi or better, as JPEG or PNG).

Figures should not be numbered manually, but using the relevant LaTeX mechanism. They need to each have a caption (using \caption{}) placed below the figure.

When submitting figures, please note that all copyright issues need to be resolved by the authors. The journal aims to publish all content, including figures, with a Creative Commons Attribution licence. A brief licence statement (name of creator and CC licence) needs to be included in the captions. Please contact the editors if you plan to use figures from third parties that require a different licence. 

Tables

Tables need to be formatted as LaTeX tables. Please keep tables as simple as possible. Tables should not be numbered manually, but using the relevant LaTeX mechanism. They need to each have a caption (using \caption{}) placed above the table. 

Anonymization

In order to allow for blind reviewing, JCLS asks you to anonymize your submission carefully. Anonymization by the authors includes especially:

  • Make sure not to mention your name, email, or institution in any part of the main text (the author information and contributions sections will be anonymized by the editors).
  • If citing your own work, remove first person pronouns (e.g. instead of »As we found in Miller et al. (2020) …«, please use »As Miller et al. (2020) found …«).
  • Check and anonymize metadata of any other files.
  • Anonymize your code and repositories, either by removing links with »[REPOSITORY REMOVED]« or by anonymizing the repositories (GitHub-repositories can be anonymized with https://anonymous.4open.science/).

Please note, that all information given in the acknowledgement.tex and authors.tex files will be anonymized by the editors.

4. Article structure

Mandatory sections

Submissions must include the following sections: Abstract, Keywords, Introduction, Main Body (suitably named), Conclusion, Data and Code Availability, and References. See the separate entries about these sections below. 

Optional sections

Submissions may optionally include any or all of the following sections: Acknowledgements, Author Contributions, Ethics Statement, Supplementary Materials, and Competing Interests. These sections are placed between the Data and Code Availability and References sections. See the separate entries about these sections below. 

Abstract

At submission time, please provide an abstract for your article. Abstracts should be succinct (100–150 words in length) but provide essential information on the article, including mention of the key issue that is addressed, the materials that are analyzed, the methods used, and the key results or contributions of the article.

Keywords

Four to six keywords should be added at submission time. Keywords should cover the following areas, as applicable: Type of data analysed, language(s) and period(s) of the data analysed, issue addressed, methods used, subfield of CLS concerned.

Main Body

The main body of the article can be named as appropriate and structured into subsections, as convenient.

Data and Code Availability

JCLS expects authors to make all data and code used in a submission freely available in a trusted, public long-term repository such as Zenodo or Figshare. Please provide an explanation in this section if you have legitimate reasons to depart from this principle. The Data and Code Availability section contains links, version statements and identifiers for data and code. The key requirement is the provision of a DOI or of a similar stable identifier.

References

The reference list will be generated automatically from the BibTeX file. If you discover errors in the bibliographical metadata, please fix them in the BibTeX file.

Acknowledgements

The Acknowledgements section can be used flexibly to include funding information, to thank reviewers or to acknowledge other types of assistance in preparing the submission. (Remember to anonymize this section.)

Author Contributions

A submission can specify the contribution(s) each author made to the article using the roles defined by the Contributor Roles Taxonomy (CReDIT). For each author, simply list the contributions they made. This is optional but highly recommended. Contributors who do not qualify as authors can be mentioned in the Acknowledgements. (Remember to anonymize this section.)

Ethics Statement

If your research involves the use of data that may raise concerns regarding privacy, personal safety, human or animal rights or any other issue related to ethics, provide information here on the ethics clearance procedure that has been followed.

Supplementary Materials

This section can be used to link to supplementary materials other than data and code directly relevant to the paper.

Competing Interests

In case you have any competing interests to declare regarding your article, whether financial or non-financial, personal or non-personal in nature, please explain it succinctly in this section.